Today, I took part in a workshop on facilitation organized by the Finnish Association of Facilitators (FAFA Ry) at the HUB13 Business Hub in Helsinki. I am a member of the association, as of last year, when I first met Piritta Kantojärvi, the CEO of Grape People and the author of several excellent books on facilitation.
FAFA Ry is the Finnish chapter of the International Association of Facilitators (IAF). The IAF is a worldwide professional body established to promote, support and advance the art and practice of professional facilitation through methods exchange, professional growth, practical research and collegial networking.
During the workshop, the participants collaboratively took on to examine the core competencies of a professional facilitator. I found the event a very interesting one in the sense that it gave me insight and information on the competencies of a certified professional facilitator.
I am also a member of the Finnish “Fasilitointi 2.0” network since last year, and have so far taken part in two meetings of that group. I have found these meetings give the participants a great deal of new ideas, information on useful methods, and boost the professional competencies of the participants.
The very first time I took part in a meeting of that group, the theme of our discussion was “How to deal with difficult people?”.
As even professional facilitators may sometimes encounter participants with negative attitudes in a workshop or other collaborative event, and it may also affect the outcomes of the event, I think sharing experiences and insight on difficult situations and how to solve these with other professionals is very important.
The outcome of our discussion of that theme seemed to revolve around creating “a safe space”.
To me, this simply translates to that the people participating in a collaborative event must be able to trust the facilitator. There are many external factors that might affect the situation, of course.
But basically, the facilitator must be able to create a relaxed creative atmosphere.
To me, this means being relaxed and confident yourself, first getting people to know each other via ice-breaking exercises, and only then establishing a clear context of the session, and evoking a sense of a shared mission in the group. I find that keeping up with the original plan for the session and schedules during the session is very important as well.
If some disruptive behavior or a conflict should arise, the facilitator must be able to face that issue with diplomacy, assume a neutral position, and gently lead the group on to create a collaborative resolution for the situation.
In brief, it makes sense to hire a professional facilitator for a collaborative event of any kind.
The core competencies of a certified professional facilitator are listed at the IAF website.
You can find the list behind this link: https://www.iaf-world.org/site/professional/core-competencies